Bishop’s Committee Minutes February 27, 2017 in the Forum Members Present: Tim Vivian, Susan Barle, Jerry Pettiford, Diane Mangum, Greg Glenn, Elaine Berg, Marvin Reyes, Marilyn Metzgar, Arcie Toia, and Patty Weisner Voting Members Absent: Michael Virga Non-voting Members: Sean Williams and Jackie Cooper-Glenn (Clerk) CALL TO ORDER AND OPENING PRAYER: 1. Call to order: A quorum was established at 6:33 pm 2. Opening prayer: Greg led the BC in opening prayer 3. Respect guidelines: Greg reminded members of the rules of respect from Holy Currencies.
4. Additions/Changes to Agenda: Requests to discuss security and parking lot issues
5. Old Business a. Bank Account-Greg reports he restructure of the bank account to reflect new officers is in progress b. Refuse-The new container is still on order because there was misunderstanding about the lock. It is promised by the fourth week and this is the third week. c. Grants-Grants are being written for the kitchen remodel and CDC expansion. Information is still being gathered. The grant committee consists of Greg, Dave Hill, David Oliver and Elaine. Jerry offered his assistance in writing it up d. Financial Summary-Unavailable at this time; David Oliver has been out of town e. Stove Safety Issue-The corners on the stove needs to be secured f. Security-Elaine has lined up 3 possible companies to replace Empire’s service. Greg and Tim will be attending the interviews. Patty moved to continue to keep Empire on for up to six weeks at $25 per hour for approximately four hours per Sunday. Jerry seconded and it passed unanimously. g. Parking Lot- Sean has investigated long-term parking lot charges in the downtown area. Those that charge, average $30 per month including weekends. He noted that most do not charge at all. Since we are in a commercial zone, there are no regulations for charges. Elaine noted that our insurance rep observed potential liability issues from usage by the convalescent home. Sean will find out more about towing in the event that St Paul’s decides to rent parking spaces. Greg will be informing the convalescent home that we will be installing a solar power structure h. Security-Patty found that a dedicated line for an alerting system for fix-it or security issues around the church would cost approximately $1,000 per month. She also found a dedicated toll-free number for about $10 per month. Inbound texts are free and there is a very small charge for outbound calls. She will get more information and if possible, a contract for review. Elaine offered to temporarily allow use of one of her private phone to offer parishioners a method for reporting security/maintenance issues i. Solar Power-Michael Glass has reported that negotiations are progressing with the solar company
6. New Business
a. Sound System Reimbursement-Brian Dumont bought some needed sound equipment on sale. He was able to purchase $1800 worth of equipment for $200. Diane moved to reimburse Brian Dumont for $200 for sound equipment. Jerry seconded and it passed unanimously.
b. HVAC-The quotes for new upgrades and repairs has come in at $4,644. Patty moved to approve the expenditure of $4,644 to cover all three HVAC quotes. Marvin seconded ad it passed unanimously. Elaine has set up a training session for setting up the thermostat controls on Wednesday, March 8th @ 5:15.
c. Errors in Pianist Wages-The new pianist is charging more that the agreed amount. He was hired at $33 an hour but is charging $35. He has already been paid at the agreed rate. Elaine will review the invoices to be sure that he was not at any time paid at the higher rate. Tim will talk to Christopher Borges to clear up any misunderstandings. Patty pointed out that the higher rate would cost an extra $208 per year.
d. Sanctuary doors-Mal has offered to repaint the front doors red in honor of Vic Metzgar as soon as the weather improves. Greg moved to paint the sanctuary doors and install a plaque. Elaine seconded and it passed unanimously. Marilyn volunteered to purchase the paint
e. Advertisement for CDC-At its present level of enrollment, the costs for CDC are equivalent to its income. The infant section is full, but toddlers are only at 60%. Greg and Stef are working to update the Sunday ad in the Californian and are looking into specific advertising for CDC. Marilyn expressed concern that though the CDC is presently in the black, it is unable to finance its own advertising. Jerry moved to put $1,000 from the general fund to pay for advertising for CDC. Susan seconded and it passed unanimously. f. Security-Susan reports that Eric is finding doors open several times a week even when the security has been set. Tim noted that a lighted candle was recently found in the outside hallway and pointed out that we need someone to check. Patty said the Sean would likely be willing to check the campus every night for locked doors and indigents. Tim moved to hire Sean Williams to check the church each evening for $150 per month beginning March 1. 2017 for the remainder of 2017. The total cost would be $1,350. Susan seconded; Patty abstained. It was passed unanimously. 8. Reports
a. PIC Report-Tim attended the recent southern deanery meeting where Gabriel from Ridgecrest was elected president and he was elected vice president. He reported that the national church will likely forgive some debt incurred by the diocese. Although the bishop endorsed sanctuary, the chancellor is looking into legal issues but Tim has volunteered St Paul’s as a test case. St Paul’s will be hosting a Know Your Rights meeting on March 19th. Tim would like to install the refugee banner on the outside of the church and requests the support of the BC. Jerry moved to install the Welcome Refugee banner on the outside of the church. Marilyn seconded and it passed unanimously. House churches-there is a need to establish smaller groups in order to get to know each other better. Jerry and Sarah have already agreed to coordinate a group. Susan discussed some options for themes and structures. She will continue to provide more information.
b. Bishop’s Warden-Greg thanked all those who helped in hosting the deanery meeting.
c. Assistant Warden Report-The HVAC repairs have already been addressed. The freezer in the kitchen was repaired for $250. The problem was that the freezer racks had been removed which compromised the plastic flooring and caused the damage. The hollies in the alley and the courtyard tree have been trimmed for $450. Other issues will be addressed when the weather improves. The outdoor sprinkler systems are continuing to require repairs. The alley door leading up to the youth room needs to be replaced with a fire door for approximately $500. Greg moved to allocate up to $800 to replace the alley door leading up to the balcony in order to bring up to code. Arcie seconded. Tim pointed out that we are in danger of going over budget with all the repairs and maintenance that are being required. The motion passed unanimously.
d. Administrative Assistant Report-Elaine pointed out that the new security service will have to be trained. Persistkern.org will supply refreshments for the Know Your Rights meeting.
e. Treasurer-Greg recommended that BC members periodically review the state of the budget. In May, there will be a quarterly provided after the April financials are completed. 9. Selection of March’s Prayer Leader: Elaine will provide opening prayer for the next meeting. 10. Next meeting: Monday, March 27, 2016, 6:30-8:30 in the Forum 11. Closing Prayer: closing prayer was offered by Tim 12. Meeting adjourned: 9:06 pm